Moving office can be very stressful to any business owner.

You’ll wish the move to go smoothly and efficiently and most importantly, you’ll want your move to have as little impact on your customers or clients as possible. Here are some tips on how to move offices successfully. 

Tips on How to Make a Successful Office Move

Proper planning is the key element to a successful office move. Whether you’re moving down the street or across town, you’ll want to plan your move as far in advance as possible.

There are many details to be sorted out and working out a plan in advance can help you keep track of everything that needs to be done.

If possible, appoint a move coordinator or a team of coordinators. One individual can be a ‘point person’  who can act as a project manager to be contacted with questions or problems. This person should also be responsible for clearly communicating with all employees and distributing move plans. The team should also be responsible for securing internet access and utilities such as telephone service, water and electricity.

Take exact measurements in your new space and make a floor plan, even if only a rough draft. This will not only make it easier on your staff but will also make it easier for the movers to know exactly where everything goes. Be sure to measure the width of the door frames to be sure your desks, tables and equipment can be moved through them easily. Include the location and number of electric outlets in your floor plan to be sure there will be enough to accommodate your copiers, fax machines, computers and other office machines.

Determine where the offices and/or cubicles will be and who will work in them. Planning this ahead of time will save a world of confusion and misunderstandings down the line.

Proper labelling is key to a successful office move. Label everything clearly, including desks, lamps, chairs, and other office furniture.

Check with your mover; you may not need to remove books from file cabinets, but if you do, be sure to pack books and other small but heavy items in smaller boxes and be sure to label them accurately. Small desk items like paper clips and pens should be sealed in envelopes, labelled and packed in boxes.

Filing cabinets should be locked and keys should be clearly labelled. Glass and delicate items should be wrapped securely in bubble wrap or Styrofoam before being placed in secure boxes. 

Try to move office on a weekend, if possible. In most cases, this will minimize the impact on your customers. Even if you are not fully operational at the beginning of the week, you may have enough of the office sorted out to be able to conduct business on a small scale. 

Find Affordable and Reliable Delivery Options for Your Office Move

ANYVAN.com, the Delivery Auction Site can be an invaluable resource when moving office. ANYVAN.com is a web-based service that allows you to receive bids from transporters who are already travelling to the area where your new office will be located- enabling you to find the cheapest delivery quote for your office move.

You can easily contact experienced movers who can provide you with useful tips and information that will make your office move as speedy and cost efficient as possible.

All users can gain access to feedback and recommendations from other customers and can contact providers directly prior to making a final selection.

In addition, ANYVAN.com features an extensive Customer Help Centre that you can access at any time to get advice on how to get the most out of the site.

It is free to list items for transportation in order to get delivery quotes, and the bids you’ll receive are normally far cheaper than other standard delivery methods. To ensure a successful office move, visit ANYVAN.com